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RAY TOWNSHIP BOARD OF TRUSTEE MEETING
JANUARY 5, 2010
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE AND ROLL CALL
The monthly meeting of the Ray Township Board of Trustees was called to order at 7:30 p.m. by Supervisor Bohm.
The Pledge of Allegiance was recited.
Roll Call:
Present: Zoccola, Grader, Stier, Artman, Bohm
Absent: None
2. APPROVAL OF AGENDA
ADD: UNDER ITEM 7. DEPARTMENT REQUEST/REPORTS; ITEM A. BUILDING DEPARTMENT REPORT FOR DECEMBER 2009.
CHANGE ITEM 9C TO ITEM 8A: SENIOR COMMITTEE APPOINTMENTS.
MOTION: ZOCCOLA SUPPORT: GRADER
MOTION TO APPROVE THE AGENDA FOR THE JANUARY 5, 2010 BOARD MEETING AS PRESENTED. MOTION CARRIED.
3. CORRESPONDENCE – NONE
4. APPROVAL OF MINUTES
MOTION: ARTMAN SUPPORT: ZOCCOLA
MOTION TO APPROVE THE MINUTES OF THE DECEMBER 1, 2009 BOARD OF TRUSTEES MEETING AS PRESENTED. MOTION CARRIED.
5. APPROVAL OF BILLS
Stier reported that: under the General Fund Budget; item 3 to Community Planning is to be funded through either New Haven Schools or Community Development Block Grant Funds.
Stier further reported that the furnace in the office was repaired, the cost was $368.
Also the item to Graphic Image is for signs in the park regarding dogs on leashes.
The item to MSU Extension is for Fundamentals of Planning and Zoning classes to be taken by Planning Commission members Penzien and Banach.
Lastly Stier reported that within Item 32 was a reimbursement for the purchase of a book for pesticide certification for Kirk in the Maintenance Department.
MOTION: ARTMAN SUPPORT: STIER
MOTION TO APPROVE THE BILLS LIST of $74,762.72 DATED JANUARY 5, 2010 AS PRESENTED. MOTION CARRIED.
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6. OFFICER'S REPORTS
a. Supervisor
1. Bohm reported that the 30 Mile drainage project is complete, the Road Commission has installed the second culvert for cross drainage and the remaining ditching has been completed.
2. Bohm stated that the signs for dog leashes are posted in the park. The signs state that dogs must be on a 6 foot hard leash, no electronic or retractable leashes are allowed.
3. Bohm reported that the Application for Energy Grant that Terry Goike prepared still looks promising, he and Terry have had correspondence with the administrators of the grant and have been able to answer all of their inquiries.
4. Bohm stated that the New Haven School sewer issue remains unresolved. A representative from Public Works was supposed to be at the January meeting however the visit has been postponed.
5. Bohm reported that the Draft of the Master Plan will be mailed out to surrounding communities, attorneys, and all other required parties for comment this week. These parties have 63 days to respond with comments, the Planning Commission will then review the comments.
b. Clerk
1. Artman reported that he is looking at alternatives to the Port a Johns in the park and is looking to utilize CDBG funds. He is currently looking at prices and availability. Currently there are two in the park, one the Township owns, the other is rented for 6 months of the year. He is currently reviewing a solar powered, composting unit made by Clivus Multrum Company. More information will be available at the public hearing for CDBG funds.
Kevin Brown of 18955 29 Mile Road stated that there is a company between 22 and 23 Mile Road on Ryan Road that has these types of unit set up.
c. Treasurer
1. Stier stated that as Recreation liason he would like to thank everyone for helping with the tree lighting. He further stated that the committee took down the holiday decorations this week. He further reported on upcoming events:
January 15 – Bingo; January 23 - snowmobile safety class and February 12 – Kalahari Trip
2. Stier reported that tax payment continue to be received.
d. Trustees
-Grader
Grader reported that she has been in contact with the county representative in regards to broadband. She has been informed that awards will continue to be announced through January.
-Zoccola
Zoccola reported that he will not be available for February meeting.
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7. DEPARTMENT REQUEST / REPORTS
a. Building Department Report
MOTION: ARTMAN SUPPORT: STIER
MOTION TO RECEIVE AND FILE THE DECEMBER 2009 BUILDING REPORT AS PRESENTED. MOTION CARRIED.
8. UNFINISHED BUSINESS
a. Senior Committee Appointments
1. Valarie Matusz and Beverly Lee spoke in reference to the Senior Committee. Matusz stated that the group had a meeting and members were in favor of not having a committee. Many of the members do not want to be tied to a committee and do not feel that there is enough for a committee to do. Further the group feels that Cathy Wylin can direct the group without a committee. She further stated that the group would like to try having no committee for a year and then re-evaluate at that time. She requested that the by-laws not be changed at this time, it would be sufficient for the Board make a motion to not have a committee and the re-evaluate in 2011.
MOTION: ZOCCOLA SUPPORT: STIER
MOTION TO BYPASS THE REQUIREMENT OF A SENIOR COMMITTEE AS REQUIRED BY THE SENIOR BY-LAWS FOR THE PERIOD OF ONE YEAR. ALL BUSINESS WILL BE UNDER THE DIRECTION OF CATHY WYLIN. MOTION CARRIED.
b. Linda Lane
Bohm reported that the party who was interested in the Linda Lane property provided a counter-offer which was not what the Township was asking for the property. He further stated that he spoke to a gentleman who might be interested in the property and would like 10 days to prepare an offer.
MOTION: ARTMAN SUPPORT: GRADER
MOTION TO TABLE THE LINDA LANE ITEM UNTIL THE FEBRUARY, 2010 BOARD MEETING. MOTION CARRIED.
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c. Petersen Complaint
Bohm explained that our Building Inspector’s comment was that this was not an acceptable fence.
Mrs. Petersen of 21621 31 Mile Road spoke to the Board in reference to the barrier that was put up on her property. Bohm stated that the Board needs to look at:
a. the barrier is not required
b. it is a violation of our ordinance; it is not a fence in accordance with our ordinance.
Zoccola stated that the township has no control over the neighbor and where he puts his composting.
Grader stated that she sees the “fence” as a protective barrier.
Mr. Walter Schaffner of 21499 31 Mile Road spoke in reference to the complaint and asked that the non-conforming fence be taken down.
MOTION: ARTMAN SUPPORT: STIER
MOTION TO ALLOW MRS. PETERSON TO LEAVE THE TEMPORARY BARRIER ON HER PROPERTY UNTIL JULY 15, 2010. IF IT IS NOT REMOVED BY THEN A COURT TICKET WILL BE ISSUED. MOTION CARRIED
9. NEW BUSINESS
a. Assessment Notices
Bohm stated that the state does not require the mailing of Assessment notices to people whose assessments stay the same or go down. Bohm stated that not mailing these assessments would save approximately $1,000.
Stier/Grader feel that this is information everyone looks for.
Artman feels that everyone in the township should receive a copy of their assessment notices as some residents wish to come to the Board of Review even if their assessments are lowered. They may feel that it was not lowered enough.
MOTION: STIER SUPPORT: GRADER
MOTION THAT WE CONTINUE OUR PAST PRACTICE OF MAILING OUT TAX ASSESSMENT NOTICES TO ALL PROPERTIES IN THE TOWNSHIP. MOTION CARRIED.
b. Yearly Permits – Gilbert’s, Berger, Devers
MOTION: ZOCCOLA SUPPORT: STIER
MOTION TO APPROVE THE SHOOTING RANGE PERMIT FOR GILBERT’S SPORTSMEN’S CLUB LOCATED AT 60125 OMO ROAD FOR 2010; EXPIRATION DATE DECEMBER 31, 2010. MOTION CARRIED.
MOTION: ZOCCOLA SUPPORT: GRADER
MOTION TO APPROVE THE KENNEL PERMIT FOR MEADOWPOND GOLDENS LOCATED AT 64511 HARTWAY ROAD FOR 2010; EXPIRATION DATE DECEMBER 31, 2010. MOTION CARRIED.
MOTION: ZOCCOLA SUPPORT: GRADER
MOTION TO APPROVE THE GRAVEL OPERATION PERMIT TO JUDITH DEVERS LOCATED AT 17350 THIRTY MILE ROAD FOR 2010; EXIPIRATION DATED DECEMBER 31, 2010. MOTION CARRIED.
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c. County Magazine
1. Bohm reported that he has received a request on behalf of the Macomb County Magazine to purchase a quarter page ad in the magazine for $600. This magazine is distributed at all the major airports and is a way to introduce the Township to travelers.
Zoccola suggested that the funds be saved to put sign on the Township borders.
MOTION: STIER SUPPORT: ARTMAN
MOTION TO ABSTAIN FROM ADVERTISING IN THE MACOMB COUNTY MAGAZINE TO BE PRINTED IN 2010.
MOTION CARRIED.
d. Poverty Guidelines
Bohm reported that Kelly Timm submitted the Poverty Guidelines for the 2010 Assessments showing that the maximum for a family of 1 is $10,800 up to a maximum of $37,000 for a family of 8; with an additional allotment of $3,700 per additional family member.
MOTION: STIER SUPPORT: GRADER
MOTION TO ADOPT THE POVERTY GUIDELINES FOR THE 2010 ASSESSMENTS PER THE FEDERAL GUIDELINES AS SET FORTH IN PUBLIC ACT 390 OF 1994 AND FURTHER AMENDED BY PUBLIC ACT 620 OF 2002 AS PRESENTED. MOTION CARRIED.
e. Set Public Hearing – Community Development Block Grants
MOTION: ARTMAN SUPPORT: STIER
MOTION TO SET THE PUBLIC HEARING FOR THE ALLOCATION OF THE 2010 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR FEBRUARY 2, 2010. MOTION CARRIED.
f. Set Public Hearing – Budget 2010-2011
MOTION: ARTMAN SUPPORT: GRADER
MOTION TO SET THE PUBLIC HEARING FOR THE FISCAL YEAR 2010-2011 RAY TOWNSHIP BUDGET FOR FEBRUARY 2, 2010. MOTION CARRIED.
Bill Kehrer of 20015 30 Mile Road: Asked if the Public Hearing for the Budget was going to be held during the regular Board meeting?
10. PUBLIC COMMENTS - None
11. ADJOURNMENT
MOTION: STIER SUPPORT: ARTMAN
MOTION TO ADJOURN THE JANUARY 5, 2010 MONTHLY MEETING OF THE RAY TOWNSHIP BOARD OF TRUSTEES AT 8:49 P.M. MOTION CARRIED.
_________________________ _____________________________ __________
Charles Bohm, Supervisor Ken Artman, Clerk Date
Respectfully submitted,
LuAnne Kandell
Recording Secretary
THIS IS A DRAFT COPY OF THE MINUTES OF THE JANUARY 2010 BOARD OF TRUSTEES MINUTES, THEY WILL NOT BE OFFICIAL MINUTES UNTIL APPROVED AT THE FEBRUARY 2010 BOARD MEETING.
