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AGENDA
MINUTES OF THE
RAY TOWNSHIP BOARD OF TRUSTEE MEETING
May 5, 2010
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE AND ROLL CALL
The monthly meeting of the Ray Township Board of Trustees was called to order at 7:30 p.m. by Supervisor Bohm.
The Pledge of Allegiance was recited.
Roll Call:
Present: Grader, Stier, Artman, Bohm
Absent: Zoccola
2. APPROVAL OF AGENDA
Add item #7c: Library Report
Add item #9d: Peach Festival/Smart Bus
Add item #9c: Court Funding Resolution 2010-02
MOTION: GRADER SUPPORT: ARTMAND
MOTION TO APPROVE THE AGENDA FOR THE May 5, 2010 BOARD MEETING AS AMENDED. MOTION CARRIED.
3. CORRESPONDENCE –
a. Presentations to the Ray Township Volunteers of the Year:
Commissioner Keith Rengert awarded certificates to three Ray Township residents who were named “Volunteers of the Year.” The awardees were: Terry Goike, Monica Payne and Irene Warren. Irene Warren was not in attendance.
The meeting was suspended to allow attendees time for cake and coffee.
MOTION: ARTMAN SUPPORT: GRADER
MOTION TO ADJOURN TEMPORARILY TO ALLOW FOR CAKE AND COFFEE IN HONOR OF THE VOLUNTEERS.
MOTION CARRIED.
MOTION: STIER: SUPPORT: GRADER
MOTION TO RECONVENE THE BOARD MEETING AT 8:00 P.M. MOTION CARRIED.
b. Smart Spending Strategies Seminar
CARE Work Life Solutions and Richmond Lenox EMS will be presenting a seminar titled, “Smart Spending Strategies” on Thursday, June 10 from 7:00 – 8:30 p.m. at Lenox Township Municipal Office. This is a free seminar; copies of the flyer are available in the Clerk’s office.
4. APPROVAL OF MINUTES
Amendments were made to the Meeting Minutes per a sheet that was provided to Board Members, including McLaughlin (additional public comments) in reference to the non-conforming garage on the McLaughlin property on Wolcott Road.
Trustee Grader requested a correction to lines 14 and 15 of the Sign Ordinance description. The statement should read:
Bohm stated that the Planning Commission made a decision and is now attempting to correct what he (Bohm) feels was not a correct decision.
MOTION: STIER SUPPORT: ARTMAN
MOTION TO APPROVE THE MINUTES OF THE APRIL 6, 2010 BOARD OF TRUSTEES MEETING AS AMENDED. MOTION CARRIED.
5. APPROVAL OF BILLS
Stier commented that:
a. Line item #3 to American Output for copy overages in the amount of $972 does not reflect funds collected from the Library, Seniors, Recreation, Historical Society and the general public who come in for color copies.
b. Line 18 to the Macomb County Treasurer was for monies transferred for taxes owed. The State of Michigan paid taxes late, which in turn, had to be transferred to the county.
MOTION: ARTMAN SUPPORT: GRADER
MOTION TO APPROVE THE BILLS LIST of $62,372.00 DATED May 5, 2010 AS PRESENTED. MOTION CARRIED.
6. OFFICER'S REPORTS
a. Supervisor Bohm reported the following:
1. The crushed limestone program, with the support of Keith Rengert and the North Macomb County Supervisors, has been changed to a 90% -10% split with the Township’s portion being 10%. Township is still looking at doing Wolcott Road down from the Farm Entrance up to 32 Mile. The Township will evaluate other projects on a need and financial availability basis.
2. He met with the Road Commission and requested ditching be completed on Kunstman between 27 and 28 Mile
Roads and also requested that some dead trees located at 32 Mile
Road and Romeo Plank be removed.
3. A pavement preservation project has been announced, for the
areas of North Avenue between 27 and 29 Mile Roads and North
Avenue between 31 and 32 Mile. This work will be completed with
Federal matching funds. He further explained that pavement
preservation is an application of asphalt applied over the
existing pavement.
4. The HCMA (Huron Clinton Metroparks Authority) held their Annual
Meeting at Stoney Creek Metropark. It was reported that due to
current economic conditions, they have cancelled all major
projects and are concentrating on maintenance projects only. The
exception is some work being done on the club house at the golf course.
5. He also attended a County Planning Meeting and met a group of
students from the University of Michigan, who are in
their final year of Planning and Zoning. As part of their course
studies, the group “adopted” Macomb County to study
planning and zoning issues. A final report from the group will be
forthcoming.
6. The Bid package that coincides with the Energy Grant is in the
process of being completed.
7. Chris McLeod, the Township Planner, has presented a sign
ordinance revision to the Planning Commission which would
allow electronic signs at the 4 major intersections of the township.
8. Bob Beckett, the Building inspector is pursuing vacant homes in the
township to have them comply with the Dangerous/Abandoned
Building ordinance.
b. Clerk Artman reported the following:
1. A School Board Election for New Haven Schools was held yesterday
(5/4/2010), 12 voters came into the polls. This election cost the
taxpayers close to $2,000. The good news is that there is a bill
that has been sent on to the Governor to be signed that would
restrict school districts to have elections only in August and
November.
2. The Clerk’s office has a partial list of candidates whose names
will appear on the August Primary ballot. Anyone wishing to
see a copy can contact the Clerk’s office.
3. The Clerk’s office received a notice from Lisa Martino regarding
a “Meet me on the Trails” event that will take place from
9 a.m. – noon on May 22 to celebrate the county’s growing
biking/walking/running trail system. It will take place at
Rainbow Plaza, located on the southeast corner of 25 Mile and
Shelby in Shelby Township. For more information, you
can contact the Clerk’s office.
4. Information is available in the Clerk’s office regarding a Veterans’
Resource Fair being sponsored by Candice Miller on
Monday, May 17 from 5 p.m.-8 p.m. at Lempke-Blackwell VFW
post in New Baltimore.
5. Artman reported that he was approached by Ken Stoker in
reference to a drive-in at 32 Mile (Les Sova storage sight).
Mr. Stoker owns a couple of similar ventures and would like to
start one in Ray Township. It appears that it would be a family
oriented drive-in. The next step is for Mr. Stoker to address
the Planning Commission.
c. Treasurer Stier reported the following:
1. Plans for the Annual Township picnic are in full swing, there are
plans for some different events this year. A planning
meeting will be held on May 17.
2. Thanked the Board for allowing him to attend the Michigan
Municipal Treasurer’s Institute. He further stated that he
felt that that he learned many things.
d. Trustees
Trustee Grader reported the following:
1. Trustee Grader noted that there was a notice in the
Romeo Observer for a Public Hearing to be held on May 20th
At 7:00p.m. in reference to the dam at the Cascades.
2. Grader noted that she had received an e-mail regarding a
seminar that is being sponsored by Candace Miller at
Creekside Banquet Center with information regarding
alternative funding options for new home buyers.
7. DEPARTMENT REQUEST / REPORTS
- Building Department Report
MOTION: STIER SUPPORT: ARTMAN
MOTION TO RECEIVE AND FILE THE APRIL 2010 BUILDING
REPORT AS PRESENTED. MOTION CARRIED.
b. Recreation Department Request
As part of young Seniors drive to get younger people interested; Joyce has put together “A Day in Put-in-Bay”. A budget modification will need to be done following the event. The Recreation Department would like to Township to sponsor not more than $25. per resident attending the event.
MOTION: ARTMAN SUPPORT: STIER
MOTION TO APPROVE “A DAY IN PUT-IN-PAY” AS PRESENTED AND ANY BUGET SHORTFALL BE DONE AS A BUDGET MODIFICATION. MOTION CARRIED.
c. Library Report
Camille Grabb presented the State of the Library Report to the Board Members. Highlights of the report included:
The Financial Status of the library
1. Worked within its budget
2. Revenues received
Patron Services
1. Wireless service was added
2. Large print books and audio tapes purchased with CDBG funds
3. A Radio Frequency Identification System has been ordered
4. Library Hours will change beginning June 1, 2010
Special Program
1. Crafts for children and adults
2. Summer Reading Program sponsored by Target
3. This year’s Summer Reading Program will also be sponsored by Target
4. Cost analysis and program evaluation completed for the craft programs
Building Preservation
1. Exterior was painted
2. Electrical Supply line was moved to keep with preservation esthetics
3. Handicapped railing was rebuilt
4. Energy Efficiency grant for $30,000 was received.
Challenges for 2010/2011
1. 40% decrease in revenue from State aid
2. 10% decrease in tax values for millage calculation
8. UNFINISHED BUSINESS
a. Hartway Dobson Lot
Bohm reported that the neighbors on each side of the property
were contacted, Mrs. Joyal did confirm that she is interested in
the property. She has offered $5,207.29 as the purchase price
for the lot. Bohm stated that Mrs. Joyal intends to erect a pole
building on the site. He further stated that he informed her that
the lots must be combined to allow for the addition of a 1,000
square foot pole building (1,000 square feet is the maximum
size allowed for that property). He further explained that an
additional $643.00 is required for title insurance, combining
the properties, closing costs and other miscellaneous costs,
bringing the total purchase price to $5,850.29
MOTION: ARTMAN SUPPORT: STIER
MOTION TO PROCEED WITH SENDING THE LETTER TO MRS. JOYAL OFFERING A PURCHASE AGREEMENT ON THE PROPERTY LOCATED AT 62122 LINDA LANE IN THE AMOUNT OF $5,850.29.
MOTION CARRIED.
- Dosenberger Complaint
Board Members discussed the complaint and possible solutions.
MOTION: ARTMAN SUPPORT: GRADER
MOTION TO TABLE THE COMPLAINT AND HAVE THE SUPERVISOR AND ANOTHER BOARD MEMBER GO TO THE PROPERTY AND HAVE A CONVERSATION WITH THE HOME OWNER REGARDING THE STATE OF THE PROPERTY. MOTION CARRIED.
9. NEW BUSINESS
a. Additional CDBG Funding
Surplus in CDBG funds; township to receive an additional
$7,000 in funds. Terry Goike suggested that some of the
CDBG funds for lighting at the Library or to fix sidewalk.
MOTION: ARTMAN SUPPORT: GRADER
MOTION TO LEAVE THE ADDITIONAL $7,000 IN
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AS
UNPROGRAMMED FOR THE TIME BEING.
b. Clinton River Watershed Dues
MOTION: GRADER SUPPORT: ARTMAN
MOTION TO APPROVE 2010 MEMBERSHIP DUES IN
THE AMOUNT OF $450.00 TO THE CLINTON RIVER
WATERSHED COUNCIL. MOTION CARRIED.
c. Court Funding Resolution
Resolution 2010-02 in reference to the 42nd District Court funding was presented to Board members for consideration.
MOTION: ARTMAN SUPPORT: STIER
MOTION TO PASS RESOLUTION 2010-02 IN REFERENCE TO FUNDING FOR THE 42ND DISTRICT COURT AND PRESENT THE MOTION TO MACOMB COUNTY.
ROLL CALL: ARTMAN, STIER, GRADER, BOHM
ABSENT: ZOCCOLA
DECLARED ADOPTED.
d. Peach Festival Smart Request
MOTION: ARTMAN SUPPORT: GRADER
MOTION TO ALLOW ROMEO PEACH FESTIVAL COMMITTEE TO USE THE SMART TRANSPORTATION BUS DURING THE PEACH FESTIVAL. MOTION CARRIED.
10. PUBLIC COMMENTS –
Kevin Morton of 21511 30 Mile Road stated that the ditching fix that was done at his house, has just moved the water problem closer to his house.
Bohm stated that Board Members would take a look at the situation and try to determine what the next logical step would be. He further stated that any work done would be the DNRE’s responsibility since the problem is out of the road right-of-way.
Bill Kehrer of 20015 30 Mile Road stated that the problem is Wolcott Mill Estates.
Bill Kehrer 0f 20015 30 Mile Road asked for clarification of Priest Drain and Tupper Brook.
Terry Goike of 22440 32 Mile Road updated the Board on upcoming Historical Society events:
Garage Sale - May 13 from 9am-3pm. Anyone wishing to make donations can
contact Terry.
May 16 at 7:00 p.m. - Mary Keith will be making a presentation on Michigan one room school houses and barns. September 25 from 10 a.m. – 2p.m. at the Ray Township Park and in the Senior Center a one-room school house reunion will be held for those who attended the one room school houses in Ray Township.
Terry Goike of 22440 30 Mile Road stated that in reference to the Master Plan; she hopes that the Board and Planning Commission are taking into consideration the roads, and upsurge in potential residents as planned in the new Master Plan and not wait until afterward to fix problems with congestion on the roads and possible wetlands problems.
11. ADJOURNMENT
MOTION: Grader SUPPORT: Artman
MOTION TO ADJOURN THE May 5, 2010 MONTHLY MEETING OF THE RAY TOWNSHIP BOARD OF TRUSTEES AT 9:20 p.m. MOTION CARRIED.
_____________________ ________________________ __________
Charles Bohm, Supervisor Ken Artman, Clerk Date
Respectfully submitted,
LuAnne Kandell
Recording Secretary
