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AGENDA This is a DRAFT copy of the minutes of the June 1, Board Meeting. Changes may be made and the DRAFT will not become “Official” minutes until approved at the next regularly scheduled meeting of the Township Board.
MINUTES OF THE
RAY TOWNSHIP BOARD OF TRUSTEE MEETING
June 1, 2010
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE AND ROLL CALL
The monthly meeting of the Ray Township Board of Trustees was called to order at 7:30 p.m. by Supervisor Bohm.
The Pledge of Allegiance was recited.
Roll Call:
Present: Grader, Zoccola, Stier, Bohm
Absent: Artman
2. APPROVAL OF AGENDA
Add item 4b: Approval of the minutes of the May 13, 2010 Special Board Meeting
Add item 9F: Renewal of the Richmond Lenox EMS Service Contract
Add item 9G: Simon Morrow request for water
MOTION: Zoccola SUPPORT: Stier
MOTION TO APPROVE THE AGENDA FOR THE June 1, 2010 BOARD MEETING AS AMENDED. MOTION CARRIED.
3. CORRESPONDENCE –
a. Board of Commissioners’ letter in support of the American Red Cross
Bohm spoke with Mr. John Hage in relation to contacting the county in reference to becoming a CDBG Fund participant.
4. APPROVAL OF MINUTES
a. May 5, 2010
Bohm suggested a correction to the Public Comments Section – Revision to the second paragraph in relation to the Kevin Morton complaint to indicate that it would be the Department of Natural Resources and Environment’s responsibility since the problem is out of the road right-of-way.
MOTION: Grader SUPPORT: Stier
MOTION TO APPROVE THE MINUTES OF THE June 1, 2010 BOARD OF TRUSTEES MEETING AS AMENDED. MOTION CARRIED.
b. May 13, 2010 – Special Board Meeting
The Special Board Meeting was called for the purpose of approving the language for the August ballot for the renewal of the Fire Department millages.
MOTION: Zoccola SUPPORT: Stier
MOTION TO APPROVE THE MINUTES OF THE May 13, 2010 SPECIAL BOARD MEETING AS PRESENTED. MOTION CARRIED.
5. APPROVAL OF BILLS:
Stier explained that Item #33 is for two invoices from Romeo Computer totaling $2,287.47 for server repair and upgrades.
Stier further explained that the Fairfield Inn for $357 plus miles and meals for $132 were for the Treasurer’s Education Week that Stier attended in April.
He also noted that the Michigan Township Association Annual dues in the amount of $3,462.97 is on the bills list.
Member Grader asked if the Michigan Township Association Annual dues increase yearly. Bohm stated that the dues are based on the Census figures for the township.
MOTION: Zoccola SUPPORT: Grader
MOTION TO APPROVE THE BILLS LIST of $42,268.28 DATED JUNE 1, 2010 AS PRESENTED. MOTION CARRIED.
6. OFFICER'S REPORTS
a. Supervisor
Bohm reported the following:
1. Letter has received from the Huron Clinton Metroparks in response to the Township’s request that they participate in the
payment for having crushed limestone applied to Wolcott Road from the entrance to the Farm Learning Center to 32 Mile
Road. They have agreed to pay ˝ of the Township’s portion of the invoice for the project, or approximately $5,500.
2. Stier and Bohm attended USDA workshop last week, anyone requiring financing options on homes in the area can contact
the office for the information obtained at that workshop.
3. The bid packages for the Energy Grant have been completed and ready for any contractors wishing to purchase one. A
walk-thru of the project was completed on May 27th. The finalized bids are due back at the Township on June 9 by 3:00
P.M.
4. Quotes are being requested from other waste haulers in reference to the recycle area. Bohm is currently looking at a
couple of alternatives to the current system. One would be to only open the center at certain times; or to have a packer
truck available on-site. It is currently costing the Township approximately $1,000 per month to have the recycle station
open and running as it is.
5. Thank you to Dora Osborne and Ann Bartold for planting the flowers around the township.
a. Clerk
Absent-no report
c. Treasurer
Stier reported the following:
1. Bohm and Stier attended a meeting at the Fire Hall with Fanning/Howey the architectural firm that is handling the New
Haven School project, regarding the lagoon system. The system will be equipped with a bubbler, which will keep the lagoon aerated. It is estimated that the first discharge into the Clinton River, which is regulated by the Department of Natural Resources and Energy, will be after one year. Following the first discharge, it is estimated that a discharge will take place twice a year.
The Lagoon System consists of two 30 foot diameter lagoons that are 18 feet deep. Both lagoons will be fenced and landscaped. There is also a septic system on site which is independent of the lagoon. There will be a dry hydrant at the school property. There is also a wet hydrant outside of the school property. A grand-opening of the site will be held on August 31.
Chief DiMaria stated that an early warning system siren may be put on the lagoon site, with the power coming from the
pump house. It will also be equipped with a battery back-up. The radius of the siren is 2 ˝ miles.
d. Trustees
Grader reported on the following:
1. In relation to the early warning system, is it possible to have the siren located at 27 and Romeo Plank louder, as there a times that you cannot hear it inside the house? Chief DiMaria stated that it is not intended to be heard in the house, it is an outside early warning siren. He further stated that as the township gets more coverage, they will seem louder because there will be more of them in the area.
2. What is the status of the Department of Natural Resources and Environment for the demolition of the Cascades? Bohm asked to defer this item to Public Comments, as Terry Goike of the Historical Society was in the audience and had requested time to speak on the issue.
Zoccola reported the following:
1. The first application of dust control has been applied and some residents have not been satisfied that the coverage was sufficient. Bohm stated that this product works better with rain and since it has rained the application seems better and will be even better with another ˝ inch of rain. Zoccola stated that this product is inferior to the chloride applications that used to be done, however the cost of the chloride has gotten so prohibitive that the Township cannot supply it anymore.
Bohm addressed Grader regarding information he had received that stated that the IT Director at Macomb County has resigned. Grader stated that it is her understanding that the current deputy is taking over temporarily.
Grader inquired whether there were any funds available through the USDA for Broadband. Bohm stated that there is financing available for rural area needs.
7. DEPARTMENT REQUEST / REPORTS
- Building Department Report
MOTION: Zoccola SUPPORT: Grader
MOTION TO RECEIVE AND FILE THE MAY 2010 BUILDING REPORT AS PRESENTED. MOTION CARRIED.
b. Fire Department Request
Fire Department requested the purchase of new pagers and a recorder (to give the Fire Department the ability to record what is going on on-scene) using the COPS grant. It was further stated that these items will help with the ISO rating of the Fire Department. Total funds requested for these items is $5,600; with the remainder of the funds being used for replacement batteries.
MOTION: STIER SUPPORT: ZOCCOLA
MOTION TO APPROVE THE FIRE DEPARTMENT REQUEST FOR THE PURCHASE OF A DIGITAL LOGGING RECORDER WITH INSTALLATION AT THE COST OF $4,500 AND 2 MINITOR V PAGERS WITH 4 YEAR EXPRESS SERVICE IN THE AMOUNT OF $1,050; UTILIZING ANY REMAINING FUNDS FROM THE 2008 COPS GRANT FOR THE PURCHASE OF BATTERIES. MOTION CARRIED.
Chief DiMaria introduced firefighters: Kyle Heckman, and Brian Schoenjann to the Board, both firefighters received their badges in March 2010. He also introduced Kevin Dittenber who will get his badge in March 2011.
8. UNFINISHED BUSINESS
a. Hartway Dobson Lot
Bohm sent a final offer to the person who was interested in purchasing the lot on Linda Lane on May 6 and has not heard back from them at this time. Bohm stated that he is waiting 30 days to hear back from the purchaser before requesting that additional action be taken.
MOTION: ZOCCOLA SUPPORT: STIER
MOTION TO TABLE THE DISCUSSION OF THE HARTWAY DOBSON LOT UNTIL THE BOARD MEETING ON JULY 6, 2010. MOTION CARRIED.
- Dosenberger Complaint
Bohm has spoken to the person who the complaint is against and a meeting has been set up for June 3 at 9:30 with the homeowner, Bohm and Zoccola.
MOTION: ZOCCOLA SUPPORT: GRADER
MOTION TO TABLE PENDING THE OUTCOME OF THE JUNE 3RD MEETING. MOTION CARRIED.
9. NEW BUSINESS
a. Annual MTA Dues
Discussed under Bills List.
b. Message Board for the Park
Ray Township Eagle Scout who has asked to erect a message board on the property (in the park). Kirk has called him
and left a message and has not heard back from him. Plans were requested and item will be revisited when they are
received.
c. Sign Ordinance
Bohm stated that a copy of the Planner’s recommendation for the sign ordinance was given to each of the Board
members. Board members discussed the following items in the ordinance:
1) Definition of “immediate” corner
2) Size of the sign allowed
3) Color of the lights in the sign
4) Micro-managing businesses in the township
5) Restrictiveness of the ordinance as it is written
6) Changes that could be made when the entire sign ordinance is reviewed by the Planning Commission.
7) Legality of restricting signs to the corners only
8) Sending comments to the Planning Commission members.
Kevin Brown of 18955 29 Mile Road stated that he feels that the Board is attempting to micro-manage businesses and does not feel that it would stand up in a court of law. He further stated that he sometimes wonders if the Township is promoting business in the Township or not.
Dave Ebert of 19500 30 Mile Road stated that the color was discussed at the Planning Commission and the entire sign ordinance will be re-addressed within the next year.
Kevin Brown of 18955 29 Mile Road asked if the school comes to the board are you turning them down? If the Fire Department comes are you turning them down?
Stier stated that the school is state controlled and they will put one up if they want to. They are not bound by the Board, they come only as a courtesy.
Grader would like the item tabled for a month.
MOTION: ZOCCOLA SUPPORT: GRADER
MOTION TO SEND THE ITEM BACK TO THE PLANNING COMMISSION FOR A DISCUSSION REGARDING THE
COLOR RESTRICTION. MOTION CARRIED.
d. Tax Reversion – Parcel #05-32-300-017
The County Treasurer’s office has advised the Township that there is a parcel of 18 acres of land on Romeo Plank
North of 26 Mile Road that has come available through the tax sale process. The property is available first to the
state and then to the Township; it is $5,770.78 in tax arrearage.
MOTION: ZOCCOLA SUPPORT: STIER
MOTION THAT THE TOWNSHIP PURCHASE THE PARCEL REFERRED TO AS 05-32-300-017 THAT IS FOR
SALE IN THE TAX REVERSION PROCESS IN THE AMOUNT OF $5,770.78.
ROLL CALL VOTE:
YES: ZOCCOLA, GRADER, STIER, BOHM
NO: NONE
ABSENT: ARTMAN
MOTION CARRIED.
e. Master Plan Resolution
Resolution Number 2010-04
MOTION BY: STIER SUPPORTED BY: ZOCCOLA
RESOLVED THAT:
WHEREAS, the Township Planning Act (P.A. 33 of 2009 as amended) provides the Ray Township Planning Commission with the authority to prepare and adopt a community-wide Master Plan and,
WHEREAS, the Township Planning Commission has developed a plan which contains an, Introduction Section, Demographic Section, Environmental Section, Existing land Use Section, Planning Policy Section, Liabilities Assets Needs and Desires Analysis Section, Agricultural Areas Plan, Residential Plan, Nonresidential Plan, Community Facilities Plan, Thoroughfare Plan, Implementation Section, a Master Land Use Plan map and associated appendices, and
WHEREAS, the Plan is intended to serve as a guide for the future development of the Township, and
WHEREAS, the Plan was distributed for review to regional, county and local planning agencies and municipalities as required by Statute, and
WHEREAS, a Public hearing was held at the regular meeting of April 13, 2010 on the Master Plan, and
WHEREAS, the Ray Township Planning Commission, on the date, May 11, 2010, adopted the Plan by resolution.
NOW, THERFORE, BE IT RESOLVED, that the Ray Township Board of Trustees also adopts the Master Plan as its policy guide for future land decisions.
AYES: Stier, Zoccola, Grader, Bohm
NAYS: None
ABSENT: Artman
ABSTAINED: None
THE SUPERVISOR DECLARED THE RESOLUTION ADOPTED.
e. Renewal of Richmond Lenox EMS Contract
Contract received it is the same as last year’s agreement. Period of contract July 1, 2010 – June 30, 2011.
DiMaria stated that there is no cost from the township, however residents who use the service are billed through their insurance company.
Motion: GRADER Support: Zoccola
MOTION TO APPROVE THE RENEWAL OF THE RICHMOND LENOX EMS CONTRACT FOR THE PERIOD OF ONE YEAR (July 1, 2010 through June 30, 2011). Motion Carried.
f. Request from Simon Morrow
Bohm stated that he received a letter from Washington Township in reference to two Ray Township addresses. Mr. Simon Morrow owns the property at 15215 26 Mile Road and 15325 26 Mile Road (26 Mile Road and Hayes). The wells at these addresses have been deemed unfit for human consumption. Washington Township has agreed to provide water to the site, through an agreement with the homeowner. Washington Township needs a letter from the township stating that the Township does not have an issue with the arrangement between the homeowner and Washington Township. This request is for preliminary approval and Ray will see the final before it is signed and completed. Bohm stated that his understanding is that the pipe is 1”.
MOTION: ZOCCOLA SUPPORT: GADER
MOTION TO GIVE PRELIMINARY APPROVAL TO WASHINGTON TOWNSHIP TO PROVIDE WATER TO THE PROPERTIES AT 15215 26 MILE ROAD AND 15325 26 MILE ROAD THROUGH A PRIVATE AGREEMENT WITH MR. SIMON MORROW AS REQUESTED. A FORMAL AGREEMENT TO BE PRESENTED TO THE RAY TOWNSHIP BOARD PRIOR TO IT’S COMMENCEMENT. MOTION CARRIED.
10. PUBLIC COMMENTS –
Terry Goike at 21122 32 Mile Road in reference to the Cascades Dam, would like to know what the Township Board’s stance is on the plans for the dam.
Bohm stated that the governing parties are the Department of Natural Resources and Environment and the property owner to the south.
The Board of Trustees discussed the project. It was also noted that another meeting is to be set up after the 14th of June to further discuss the project. Jim Frances of the DNRE fisheries is going to set up the meeting. The public hearing was comments only not discussion.
Kevin Brown of 18955 29 Mile Road inquired as to the response of the Huron Clinton Metropark Authority on the limestone.
Bohm stated that the cost will be split with the Township, each party will pay 5% of the total cost of the project.
Bill Kehrer 20015 30 Mile Road – stated that he had a Brine application comment; a) many residents are upset with the conditions of the road. The most recent application of brine seems inadequate.
Bohm stated that more rain is necessary to activate the brine application.
Bohm also stated that the third application funds will be used for spot applications in problem areas.
Zoccola stated that homeowners could possibly pay for an application themselves; if they got together with neighbors to have it applied to a whole section of road.
Bill Kehrer of 20015 30 Mile Road inquired: “What is the township planning to do with the property?”
Bohm stated that the township is looking at possibly another fire hall and a park.
Kehrer of 20015 30 Mile Road: How much property faces Romeo Plank?
Bohm: Approximately 225 feet.
Helga Soave of 62251 North Avenue: thanked the township for offering recycling and stated that she would like to see more recycling. How does the Township know where these goods are being sent. Are they being sorted?
Bohm stated that he toured the facility and saw the process. He further stated that the Township is aware of the problems with the current system and is looking into solutions.
Kevin Brown of 18955 29 Mile Road asked what would happen if we told our waste hauler to recycle curbside.
Helga Soave of 62251 North Avenue: What about a gate fee system?
Kevin Brown of 18955 29 Mile Road stated that Centerline had a system that they had to abandon because it was too cumbersome.
Bohm stated that there are a couple of promising options on the horizon: one is a packer truck that could be used; or a shredder packer machine could be used; we are looking at the practicality of these possibilities.
Terry Goike of 21122 32 Mile Road: Asked if there is a way to talk to Washington and Bruce; and have the surrounding communities have this available for their residents?
Terry Goike of 21122 32 Mile Road: Does Macomb have a recycling program.
DiMaria of the Ray Township Fire Department stated that there does seem to be a lot of non-residents coming into the recycling center Signs will be posted that say “Ray Township Residents Only”. He further stated that Macomb Township provides water for residents at the Macomb DPW yard. The Ray Township Fire Fighters will hold a blood drive June 11, 2010.
Terry Goike of 21122 32 Mile Road: Historical Society made $250 on their garage sale.
Tom Haynes of 21639 30 Mile Road: Suggested that a camera could be put up at the recycling center.
Kevin Morton of 21511 30 Mile Road: What is the process with the DNRE?
Bohm: Someone from the DNRE needs to come out.
Kevin Morton of 21511 30 Mile Road: How long will that take.
Bohm: stated that the report was made. Maria Zingas told Cathy that the complaint was recorded.
Kevin Brown of 18955 29 Mile Road: Was there any response to the activity on North Avenue.
Bohm: Stated that Greshams put two large culverts in the road without a permit.
11. ADJOURNMENT
MOTION: Stier SUPPORT: Grader
MOTION TO ADJOURN THE June 1, 2010 MONTHLY MEETING OF THE RAY TOWNSHIP BOARD OF TRUSTEES AT 9:30 p.m. MOTION CARRIED.
_______________________ ___________________________ __________
Charles Bohm, Supervisor Ken Artman, Clerk Date
Respectfully submitted,
LuAnne Kandell
Recording Secretary
